I'm hoping we can all keep the following tips in mind as we deal with this challenge: This isn't a great situation for anyone, and those of us on the front lines with unhappy customers are under some extra stress these days. To: Employees of Northern States Office SuppliesĪs you may have heard, we are experiencing an interruption in the supply of staples from China. A memo is short and to-the-point, but a little friendliness can help motivate people. Then, consider how your coworkers will receive this request. Again, before you write, decide on what you would like to have happen. When you're writing a persuasive memo to coworkers or employees, you can take a different, conversational tone. We will help you determine how many staples you will need to order to cover the projected shortage. We would appreciate if you would set aside some time early next week to discuss your upcoming order. Instead, we are hoping to get ahead of the problem and support our most valued clients in ordering supplies ahead of the shortage. We could find a new supplier (and will if the problem persists), but this could be costly and require us to raise our prices. Unfortunately, it is because of our relationship with this supplier that we are able to offer you such a low price on the staples you need for your business. Our staple supplier has reported that they expect a temporary shortage in steel materials for making staples. We anticipate one such challenge this winter. We are committed to communicating any potential challenges to our clients and offering solutions to help mitigate these challenges. We value your business and try to exceed your expectations whenever possible. Northern States Office Supplies is committed to serving your business office needs, and we've been honored to work with you for the past two decades. Using a clear and polite tone, you can expand on the reasons the client will want to comply with your request. As with all persuasive writing, having a clear goal in mind allows you to craft the rest of the memo in a way that supports that goal. As you begin to write a persuasive memo to a client, think about what you'd like to gain.
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